Database and Resource Development Assistant

Reports to:
Director of Resource Development and Communications

Job Classification:
Non-Exempt / Hourly

Pay Rate:
$17.00 – $18.00/hr

Monday – Friday, 8:30 a.m. – 5:00 p.m. Some early mornings and weekend days as needed.

Position Location:
Las Vegas, NV

Job Type:

Medical, Dental, Vision & Life Insurance, Paid Time Off, Simple IRA Savings Plan

People working with a calculator and laptop

Habitat for Humanity Las Vegas helps families build better lives through affordable housing. Our vision is to build a world where everyone has a decent place to live, which is the essence of the American dream. We do this through homeownership, by building single-family homes throughout Clark County for hard working families earning less than 80% of Area Median Income. Together we build homes, settle families and grow a community of neighbors. Visit our website at: for more details.

The Database & Resource Development Assistant provides support to the Director of Resource Development & Communications and the Resource Development staff to achieve and advance organizational goals in relation to increasing donors, volunteers and streamlining marketing efforts. This position helps Habitat achieve its mission by maintaining the integrity of organizational data, recording and acknowledging financial gifts, and assisting in tracking and reporting departmental activities. In addition, the position provides administrative support for all fundraising activities/events and volunteer engagement. This person serves as a front-line employee who regularly interacts directly with donors and volunteers and represents Habitat for Humanity of Las Vegas in the community and works to ensure that they receive a positive safe and rewarding experience.

Job Details

  • Maintain all organizational volunteer, donor and marketing files to ensure information is accurate and quality database records are sustained.
  • Integrate all data sources and ensure data can be utilized to maximize productivity and effectiveness.
  • Responsible for administrative functions related to donor and volunteer communications, internal tracking processes and reconciliation of data.
  • Assist with the logistics and implementation of the Collaborative Operating Model (COM) in partnership with HFHI.
  • Responsible for inputting and maintaining accuracy of all corporate gifts, grants, donor, and volunteer information in database system.
  • Research donors and companies identifying potential new opportunities and updating information on current or past donors, volunteers, and companies.
  • Reconcile month-end donations and provide reports to Director of Resource Development & Communications and Executive Director.
  • Create and maintain office systems to support all fundraising and volunteer projects and operations.
  • Process donations, generate donor acknowledgment letters and other correspondence as required.
  • Generate monthly reports that reflect donor and volunteer benchmarks in alignment with departmental goals.
  • Handle all administrative details associated with special events (i.e. maintain guest lists, gather and prepare registration materials, email blasts, assist in the design of all marketing and media materials including ads and press releases, update community event calendars, etc.).
  • Act as key support staff to Director of Resource Development & Communications and Executive Director to identify potential donor segments and assist with tasks related to donor acquisition and retention.
  • Execute administrative tasks and help coordinate all volunteer activities, including recruitment, orientation, support, recognition, and deployment of volunteers to ensure all opportunities and events are staffed as needed.
  • Interact, in a professional timely manner, by telephone, email and in person with volunteers and donors.
  • Assist with the processing of in-kind donations.
  • Coordinate annual volunteer appreciation events.
  • Represent Habitat at community meetings, support groups meetings, board meetings and special event meetings as needed.
  • Respond to telephone and email requests for information.
  • Prepare and mail packets of information for volunteers and donors as needed.
  • Assist special projects as requested.
  • Other duties by the Director of Resource Development & Communications or Executive Director.
  • High School Degree required; Associates Degree preferred.
  • Minimum of 2 years relevant experience required.
  • Experience in working in the non-profit sector is highly desirable.
  • Advanced knowledge of Microsoft Office Suite (Word, Excel, Power Point, Publisher).
  • Excellent written, verbal and interpersonal communication skills.
  • Strong customer service and relationship building skills.
  • Experience with database management. Experience with CRM and Email Marketing databases a plus. (Razors Edge, Donor Perfect, Constant Contact or other).
  • Ability to handle multiple tasks under pressure without losing productivity or attention to detail.
  • Ability to work well not only as part of a small, dynamic team, but also independently.
  • Demonstrates strong judgment skills and attention to detail while meeting targeted deadlines.
  • Assesses the urgency and importance of situations and take appropriate action.
  • Ability to handle confidential matters, is discrete and maintains a high level of professionalism.
  • Ability to use all office machines. (fax, copy, cameras, etc.)
  • Excellent organizational, problem-solving and time-management skills.
  • Professional telephone manner and interaction with individuals at all levels.
  • Must be flexible and adaptable.
  • Exhibit and abide by Habitat for Humanity’s values, policies and procedures including integrity, collaboration, adaptability, accountability, punctuality, superior customer service and delivering excellence.
  • A management philosophy that respects the intrinsic value of people and seeks to maximize their potential in the workplace.
  • Passion for the vision and mission of Habitat for Humanity.
  • Must possess a valid Nevada driver license, clean DMV record, reliable personal vehicle and liability insurance.
  • Must pass a criminal background check and drug screening.
  • Must be able to perform essential functions with or without accommodation.
  • Must be able to continuously (67%-100% of the workday) and repeatedly use fingering/fine dexterity, wrist motion, flex wrist, grasp/squeeze, handling/gross dexterity, reach at shoulder or below, hear, talk, and sit.
  • Must be able to frequently (34% – 66% of the workday) reach above shoulder, stoop, kneel, balance, bend, twist body, walk and stand.
  • Must be able to occasionally lift, carry push, or pull a minimum of 20lbs.
  • Occasionally (1-33% of the workday) required environmental conditions, dust, exposure to weather, extreme cold, extreme heat, and loud noises.

To apply, submit a completed job application or your resume to [email protected]

We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, age, sex, sexual orientation, gender identity, national origin, veteran or disability status.